Effective Date: September 23, 2016
For purposes of this Policy, the following definitions shall apply: “Host Analytics, Inc.” will refer to its application service as described here. “Personal information” means any information or set of information that identifies or could be used by Host Analytics, Inc. or its agents to identify an individual. Personal information does not include information that is encoded or anonymized, or publicly available information that has not been combined with non-public personal information. “Sensitive personal information” means personal information that reveals race, ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, or that concerns health or sex life. In addition, Host Analytics, Inc. will treat as sensitive personal information any information received from a third party where that third party treats and identifies the information as sensitive.
This Policy applies to hostanalytics.com and our cloud application run as Software as a Service (SaaS) owned and operated by Host Analytics, Inc. This Policy describes how Host Analytics, Inc. collects and uses the personal information you provide. It also describes the choices available to you regarding the use of, your access to, and how to update and correct your personal information. The use of personal information collected through our service shall be limited to the purpose of providing the service for which the Client has engaged Host Analytics, Inc.
Host Analytics, Inc. complies with the U.S. – Swiss Safe Harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data from Switzerland. Host Analytics, Inc. has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view Host Analytics, Inc.’s certification, please visit the US-Swiss Safe Harbor List.
Host Analytics, Inc. participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework. Host Analytics, Inc. is committed to subjecting all personal data received from European Union (EU) member countries, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List.
Host Analytics, Inc. is responsible for the processing of personal data it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf. Host Analytics, Inc. complies with the Privacy Shield Principles for all onward transfers of personal data from the EU, including the onward transfer liability provisions.
With respect to personal data received or transferred pursuant to the Privacy Shield Framework, Host Analytics, Inc. is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. In certain situations, Host Analytics, Inc. may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge).
Under certain conditions, more fully described on the Privacy Shield website, you may invoke binding arbitration when other dispute resolution procedures have been exhausted.
Personal Information Collection and Use
When using our site or registering for our services, you may provide us with contact information or account registration information which includes but is not limited to your name, email address, phone number, and company name. The information you provide will be used by us to administer your account, send you marketing emails, respond to your questions, and fulfill your business requests while using our services. If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you.
We will share your personal information with third parties only in the ways that are described in this privacy statement.
Updating or Removing User Information
You may, at any time, choose to correct or update the information you have submitted to Host Analytics, Inc., by updating your account on our website ( http://www.hostanalytics.com) or by contacting us by telephone or postal mail at the contact information listed below. We will respond to your request within thirty (30) days.
If you cancel your account, your personal information and other information may be retained in our archive or backup records.
Upon request Host Analytics, Inc. will provide you with information about whether we hold, or process on behalf of a third party, any of your personal information. To request this information please contact us at the telephone or postal mail at the contact information listed below.
You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails, accessing the email preferences in your account settings page, or you can contact us using the contact information found at the bottom of this policy.
Information Collected on Behalf of our Clients
Host Analytics, Inc. collects information under the direction of its Clients, and has no direct relationship with the individuals whose personal information it processes. If you are a customer or employee of one of our Clients and would no longer like to be contacted by one of our Clients that use our service, please contact the Client that you interact with directly. We may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by the service agreements with our Clients.
An individual who seeks access, or who seeks to correct, amend, or delete inaccurate information should direct his query to the Host Analytics, Inc.’s Client (the data controller). If requested to remove information we will respond within thirty (30) days.
We will retain personal information we process on behalf of our Clients for as long as needed to provide services to our Client. Host Analytics, Inc. will retain this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Law Enforcement; Subpoenas
Host Analytics, Inc. may disclose personal information, including the information you submit to the application service, with or without notice (a) if required by a subpoena, bankruptcy proceedings, similar legal process or other judicial or administrative order, (b) where required by law, or (c) at our sole discretion, where we deem it necessary to protect the safety of any individual or the general public or to prevent violation of our agreements or the rights of Host Analytics, Inc. or any third party.
We may provide your personal information to companies that provide services to help us with our business activities such as offering customer service. These companies are authorized to use your personal information only as necessary to provide these services to us.
As is true of most websites, we gather certain information automatically. This information may include Internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.
Host Analytics, Inc. And its Affiliates
Change of Ownership
In the event of a change in ownership, or a direct merger or acquisition with another entity, we reserve the right to transfer all of Host Analytics, Inc. User information, including personal information, to a separate entity. We will use commercially reasonable efforts to notify you (by posting on our website or an email to the email address you provide when you register) of any change in ownership, merger or acquisition of Host Analytics, Inc. assets by a third party, and you may choose to modify any of their registration information at that time.
Host Analytics, Inc. uses industry standard security measures to protect against the loss, misuse and alteration of the personal information under our control. Although we make good faith efforts to store the personal information collected by Host Analytics, Inc. in a secure operating environment that is not available to the public, Host Analytics, Inc. cannot guarantee complete security. Further, while we take reasonable steps to ensure the integrity and security of our network and systems, we cannot guarantee that our security measures will prevent third-party “hackers” from obtaining this information.
We may retain your information for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes and enforce our agreements.
Any questions or concerns regarding the use or disclosure of personal information should be directed to Host Analytics, Inc. at the address given below. Host Analytics, Inc. will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy.
Host Analytics, Inc. Safe Harbor
555 Twin Dolphin Drive, Suite 400
Redwood City, CA 94065
or via email at firstname.lastname@example.org
This Policy may be amended from time to time, consistent with the requirements of the Safe Harbor Privacy Principles. Appropriate public notice will be given concerning material amendments or changes to this Policy. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.